5 Tips for Choosing an AMS System: Insights from Reggie Henry, ASAE
May 1st, 2023 By Chris Laskey As associations grow and expand their membership base, managing member data can become a daunting task. That’s where AMS (Association Management System) software comes in – it can help associations manage their membership data, events, and other functions. But how do you choose the right AMS system for your association? During the ASAE Demo Days introduction, Reggie Henry, Chief Information and Performance Excellence Officer at ASAE, shared his insights on how to choose an AMS system that works best for your organization. 1. Outline your requirements and prioritize them Before you start evaluating AMS systems, it’s important to outline your requirements. What do you need the AMS system to do? What features are essential, and what are nice-to-haves? Once you have a list of requirements, prioritize them. This will help you focus on the most important features when evaluating different AMS systems. 2. Develop a script for your demos When evaluating different AMS systems, it’s important to have a consistent approach. One way to do this is to develop a script for your demos. This script should be based on the priority of your requirements. For example, if online transactions are a top priority, make sure you allow enough time in the script to explore this feature. This will help you compare different AMS systems more effectively. 3. Consider your members’ needs AMS systems are designed to help you manage your relationship with your members. It’s important to consider your members’ needs when evaluating different AMS systems. What features will help your members get the most value from your association? For example, if your members attend conferences, they may want to be able to connect with other attendees from their area. Make sure the AMS system you choose can support these needs. 4. Minimize customizations Customizations can be tempting, but they can also be a double-edged sword. While they can help you tailor the AMS system to your specific needs, they can also make it harder to upgrade the software in the future. In general, it’s best to minimize customizations and stick to the out-of-the-box functionality as much as possible. This will make it easier to upgrade the software and avoid costly customizations. 5. Focus on what gets done, not how it’s done Finally, it’s important to focus on what gets done, not how it’s done. Don’t get bogged down in the details of how a particular feature works. Instead, focus on the end result – does the feature help you achieve your goals? Too often, associations get caught up in the minutiae of how things are done and end up with over-customized software that is hard to maintain. Instead, focus on the big picture and choose an AMS system that helps you achieve your goals. In conclusion, choosing the right AMS system can be a complex process. However, by outlining your requirements, developing a script for your demos, considering your members’ needs, minimizing customizations, and focusing on what gets done, you can make an informed decision that will help your association manage its membership data more effectively. Selecting the right AMS can be an overwhelming process. We’re here for you! Need more information? Look at Altai’s Buyers Guide for in-depth guidance, information, tips, and tricks on making an informed decision on selecting your association’s next AMS.
How to view top usage of CRM tables to clean up your data in Microsoft Dynamics
As your association’s CRM administrator, one of your top priorities is the management of your data and how it is stored. With the changes from Microsoft on storage, our clients are asking us how to clear out unneeded storage of data and to gain insights on where the largest data exists. By clearing out unneeded data, your system’s storage capacity will be improved and you will avoid overage charges from storing unnecessary data. Below you will find details on how to gain these insights in order to best make decisions for what data you may be able to remove if and as needed. Power Platform Admin Center The simplest and most detailed way your association is able to access insights about your data is to use the Power Platform Admin Center. The Power Platform’s admin center features Analytics of your CRM environment. There you can click on “Dataverse” which shows you by entity. While in the dataverse you can access a wide range of useful details such as entity usage. Dataverse includes a base set of entities that provide structure for data used by business applications. For more information on entities click here. You can also ascertain your organization’s data capacity. This page provides a tenant-level view of where your association is using storage capacity. To view the Summary page, select Resources > Capacity > Summary.
